Officials and their teams in today’s world know the challenges they must face when it comes to scheduling and managing their events. Each day brings a host of new challenges as they struggle to prepare and manage their daily, weekly and monthly agenda, which could involve hosting events for other key figures, holding conference calls, traveling abroad, all while being able to function within a dynamic and agile environment. Officials are in constant search for tools that would allow them to meet the increasing demands of hosting elegant events and to see the affairs of the many officials they must cater to, simultaneously abating any challenges that inevitable present themselves. Planning and organizing events held for important officials require fast decision-making, with information being readily available should the need for last minute changes present itself, thus potentially driving a supposedly flawless and prestigious event right over the edge. Teams managing the events and daily schedules of such officials are expected to perform a host of functions at once, maintaining the overall prestigious image they need to project, as well as the overall convenience of all attendees. eSense has an extensive experience working side by side with high profile officials around the world, during that time we designed and developed our flagship, all-encompassing schedule and events management system “evventa® - Office.” With a set of powerful tools that unify and automate events and schedule management, evventa® - Office helps our clients deliver events with unprecedented ease and flawless execution.
Current offerings in the market are not covering the schedule and events management needs of high profile officials. evventa® - Office is a powerful product that helps clients increase the effectiveness and efficiency of their operations without neglecting the nature of officials and their teams. The system tightens the security of the environment as well as providing a better compliance management for events throughout the checklists which users can build and customize easily. This unique product has taken into consideration certain design constraints in order to provide its users with the best value:
There is an incessant demand for a product that will effectively help organizations in solving and addressing the problems of officials and their teams. evventa® - Office is a system which can be adopted to manage a large number of events within a cost effective setup. It has been developed using the latest Microsoft© technologies with a .NET Framework and SQL-Server as a database end. evventa® - Office is a product which can help clients in:
Our product specialists will provide and guide the product implementation, keeping in mind the complexity of your needs, all within a reasonable timeframe. In addition to the supply of important operational systems (such as evventa® - Office), eSense has presence in the GCC with four offices in KSA, Kuwait, Qatar and UAE. Operating with more than 200 employees, proven record of managing large scale projects, proven projects delivery methods based on industry best practices such as PMI and MSF, dedicated products teams, and local support are what provide proper support framework for all of our clients.
Whenever an official is invited to an important event, or requests a meeting with someone, evventa® - Office helps these officials and their teams arrange quickly for such events, and not to miss any request. With advanced scheduling tools and stellar security measures for each event, accurate scheduling management is now easier than ever.
Officials and their teams are requested to travel frequently, and all the required logistics should be present and taken care of, from airplanes, motorcades, visas and passports, and a lot more.
Build a complete contacts network
The importance of having an up-to-date contacts network for officials is essential. Complete profiles should be present as officials need them for business and to take decisions. Basic contact details such as valid phone numbers, e-mails and titles are just a fraction of the kind of information that should be present. evventa® - Office provides a rich bi-lingual profile creation with the distinct ability to deal with Arabic language, either by translation of names or search.
Whenever there are documents for revision, or a schedule to be approved, officials are faced with tons of hardcopies on which they need to place their notes. The use of paper for such documentation is not reliable nor secure, as papers could be lost, destroyed and easily viewed by unauthorized personnel. This is why evventa® - Office sports an innovative Tablet PC interface, which mimics the overall experience of hardcopies using a full touch screen and a digital pen. The interface provides a secure yet convenient approach for officials to view documents and address priorities, leaving the technicalities for evventa® - Office.
evventa® - Office features integration with Outlook, allowing different users to check schedules, contacts and much more in Microsoft®-Outlook environment. Throughout Microsoft®-ActiveSync, officials and their teams can have information transferred into their PDAs or iPhone®.
Whenever an official wants to present an acquaintance with a gift or to review what gifts have been received by their department, it is very important to have a history of all sent and received gifts and to make sure that the right gift is ready.